Email curation: practical approaches for long-term preservation and access

***Apologies for cross-posting***

DCC Workshop
Email curation: practical approaches for long-term
preservation and access
April 24th-25th, 2006
Grey Street Hotel, Newcastle
http://www.dcc.a
c.uk/events/ec-2006/

The Digital Curation Centre is pleased to announce that it
will be
delivering a two-day workshop on the long-term curation of
emails. This
event will be held in Newcastle on April 24th and 25th,
2006.

The increasing use of email has drastically changed the way
that many
organisations work. To provide evidential value and to
ensure legal
compliance, it is essential that traditional record-keeping
practices are
applied to the management and preservation of emails. This
often requires a
cultural change in organisational practices, which can be
exceedingly
difficult to implement. In addition, there are a range of
technical issues
that can impact the long-term viability and re-usability of
emails. This
workshop will investigate some of the organisational,
cultural, and
technical issues that must be addressed to provide
accountability in the
short term and to ensure that emails can be located,
retrieved, accessed,
and re-used over time.

Benefits of Attendance:
The workshop will be of benefit to individuals and
institutions that are
interested in applying a records management approach to the
long-term
management of their emails. The workshop will also help to
illustrate the
potential legal benefits associated with the long-term
management and re-use
of emails.

Dates:
This workshop will begin at 13:00 on Monday, April 24th and
conclude at
17:00 on Tuesday April 25th, 2006.

Format
The workshop will be delivered over three sessions. The
first will examine
the concept of emails as records focusing on cultural and
organizational
issues. The second session will review current applications
and practical
approaches to preserving emails over time. The third session
will explore
some of the issues surrounding use and re-use of emails. A
breakout session
on the afternoon of day two will allow participants the
chance to discuss
some of the workshop themes in greater detail and to
problem-solve as a
group.

Key themes include:
-Classification of emails as records
-Overview of records management processes with regards to
the long-term
preservation and accessibility of emails
-Overview of email management and preservation activities
being undertaken
internationally
-Practical applications of preservation processes
-Evidential value and research benefits associated with
archiving emails

Programme Committee:
-Seamus Ross, DCC Associate Director Services
-Joy Davidson, DCC Training Coordinator
-Maureen Pennock, DCC Researcher and Advisor

Venue
The venue for this event will be the Grey Street Hotel,
Newcastle. For more
information on the venue please see
http://www.
greystreethotel.com/index.htm. Wireless internet access
will be
provided free of charge in the workshop meeting space for
participants.

Travel Instructions
Please see htt
p://www.greystreethotel.com/hotel-location.htm for
information
on the location of Grey Street Hotel. Print-friendly travel
directions can
be downloaded from h
ttp://www.greystreethotel.com/hotel-directions.htm

Accommodation
There are a limited number of rooms available on-site at
Grey Street Hotel
(http
://www.greystreethotel.com/hotel-booking.htm). A list of
additional
accommodation options for prospective participants may be
obtained from
http://www.newcastle.gov.uk/tic.nsf/accsearch?openform.

Registration
http://w
ww.dcc.ac.uk/events/ec-2006/register
Registration fees are £100 for DCC Associates Network
members and £150 for
non-members. These fees include all workshop materials and
handouts, dinner
on the 24th, lunch on the 25th, and refreshments.

Membership of the DCC Associates Network is free and more
information on
becoming a member can be found at http://www.dcc.ac.
uk/network.html.

************************************************************
**************
Joy Davidson
DCC Training Coordinator and ERPANET British Editor
Humanities Advanced Technology and Information Institute
(HATII)
George Service House, 11 University Gardens,
University of Glasgow
Glasgow G12 8QJ
Scotland
Tel: +44(0)141 330 8592
Fax: +44(0)141 330 3788
http://www.dcc.ac.uk
http://www.erpanet.org

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