*****
3 Day UCLA Extension Course: Document Imaging and Document
Management:
Spring 2008
*****
All of the printed class materials are available free on the
Internet for
those who cannot attend the class:
[http://www.archivebuilders.com/whitepapers/index.html].
All of the
materials can be downloaded with a single click and then
printed with a
single click. The materials are in a full text searchable
PDF file. All
acronyms are spelled out. You can also download the
materials as native
Microsoft Office files so that you can incorporate these
materials in your
presentations, publications, or papers. The course is
generally offered
twice a year.
------------------------
Course dates
------------------------
Three days: Spring 2008: Friday, June 6, 2008, 8:00 AM to
5:00 PM, Saturday,
June 7, 2008, 8:00 AM to 5:00 PM, and Sunday, June 8, 2008,
8:00 AM to 5:00
PM at UCLA in Los Angeles. Please see below for a detailed
course
description. To enroll, visit [http://www.UCLAExtension
.edu], click on
'enter keyword', then enter 'document imaging' and click on
the 'search'
button. Click on first instance of 'view results' on the
results screen.
Then, click on 'Document Imaging and Document Management'.
The course will
appear with enrollment instructions, click on the 'add to my
study list'
button.
Please see the website for the course description:
[http://
www.archivebuilders.com/abcourses.html]
------------------------
Course description
------------------------
This course is for managers who have been assigned to manage
a document
imaging system, and must start immediately, but can spend
three days to
study the subject and its background. This course is
designed to assist
managers to be more effective in bringing the immediate and
long term
benefits of document imaging and document management to
their organizations
and to their organizations' clients, customers, and
constituents. Students
will gain an understanding of how document imaging can be
used and managed
in both small and large-scale organizations. Document
imaging is the
process of scanning paper or microfilm documents. Document
imaging moves
the documents from their hard-copy format on shelves and in
file cabinets to
a digital format stored in computer based document
repositories. Document
management organizes scanned documents, paper documents, and
born-digital
documents in their native-format, for compliance with
records retention
requirements, including permanent preservation. This course
provides an
understanding of the details that there is often no time to
review in the
rush to implement a system. The course content is intended
to be useful to
students in their professional work for twenty years into
the future and is
also intended to be useful for planning to preserve digital
documents
forever. The course may be too broad for those students
seeking to learn a
specific software application. Students will learn about
the technology of
scanning, importing, transmitting, organizing, indexing,
storing,
protecting, searching, retrieving, viewing, printing,
preserving, and
authenticating documents for document imaging systems, and
archives. Image
and document formats, metadata, XML (eXtensible Markup
Language),
multimedia, rich text, PDF (Portable Document Format), GIS
(Geographic
Information Systems), CAD (Computer Aided Design), VR
(Virtual Reality) and
GPS (Global Positioning System) indices, image enabled
databases, data
visualization, finite element analysis models, animations,
molecular models,
RAM (Random Access Memory) based SQL (Structured Query
Language) databases,
knowledge management, data warehousing, records inventories,
retention
schedules, black and white, grayscale, and color scanning,
OCR (Optical
Character Recognition), multispectral imaging, audio and
video digitizing,
destructive (lossy) and non-destructive (lossless)
compression, digital
signatures and seals, encryption, the three components of
vision:
resolution, color, and motion, the imaging technology of
continuous tone,
halftoning, dithering, and pixels, RAID (Redundant Array of
Inexpensive
Disks) fault tolerance, ECCs (Error Correcting Codes for
RAID, CD, and DVD),
and mirrored site disaster planning will be discussed.
System design issues
in hardware, software, networking, ergonomics, and workflow
will be covered.
Emerging technologies such as the DVD Digital Video Disc,
HDTV (High
Definition TV), and very high speed Internet, intranet, and
extranet links,
Internet protocol stacks, and Internet 2 will be presented.
The course will
include the DVD's role in completing the convergence of the
PC and
television, the convergence of telephony, cable, and the
Internet, the
merging of home and office, the merging of business and
entertainment, and
the management of the resulting document types. Can
everything be
digitized? The course follows Shakespeare through being (or
not to be),
love, wisdom, knowledge, information, data, bits, and
discernable
differences (optical disc pits). Many professionals
including records
managers, librarians, archivists, and compliance officers
work with document
management issues every day. While not limited to these
professionals, this
course builds on the broad range of tools and techniques
that exist in these
professions. The class content is designed so that students
can benefit from
each part of the class without fully understanding every
technical detail
presented. This course is designed for non-technical
professionals.
Several system designs will be done based on system
requirements provided by
the students. System designs are done to provide an
understanding of the
design process, not to provide guaranteed solutions to
specific problems.
There is no hands-on use of scanning equipment. The course
is designed to
improve the ability of non-technical managers to participate
in, and to
direct, technical discussions. Instructional techniques
include
storytelling, iconic objects, and videos. Interaction
between students is
considered an important part of the learning experience.
The course covers a wide variety of materials and provides a
foundation for
understanding the many types of document management.
However, some people
might find the materials presented too broad for their
purposes. If, in the
course materials, you find a single area of great interest
to you, but you
have no interest in the other topics, it might be better if
you included
just a portion of the class in a self-study plan. Because
the technology
continues to evolve rapidly, and the spread of technology is
also occurring
rapidly, the course continues to evolve and is different
each time it is
taught.
Instructor: SteveGilheany WorldNet.ATT.net, BA
Computer Science, MBA, MLS
Specialization in Information Science, CDIA (Certified
Document Imaging
System Architect), CRM (Certified Records Manager),
California Adult
Education teaching credential, Sr. Systems Engineer, 25
years of experience
in digital document imaging.
Enrollment is limited. Please call the instructor at +1
(310) 937-7000 for
questions about the course. Students are encouraged to read
the course
materials and to speak with the instructor to determine if
the course will
be suitable for their purposes.
Because there is no charge for making a room reservation,
and room costs
increase when availability is limited, students are
encouraged to make
reservations as early as possible. For information on
nearby hotels please
see: [http://www
.cho.ucla.edu/housing/hotels.htm]
The instructor has taught classes similar to this course to
document imaging
users and managers, in legal records management, to
librarians and
archivists, and to various industry groups. He has worked
in digital
document management and document imaging for twenty-five
years. His
experience in the application of document management and
document imaging in
industry includes: aerospace, banking, manufacturing,
natural resources,
petroleum refining, transportation, energy, federal, state,
and local
government, civil engineering, utilities, entertainment,
commercial records
centers, archives, non-profit development, education, and
administrative,
engineering, production, legal, and medical records
management. At the same
time, he has worked in product management for hypertext, for
windows based
user interface systems, for computer displays, for
engineering drawing,
letter size, microform, and color scanning, and for
xerographic,
photographic, newspaper, engineering drawing, and color
printing.
The following is an example of the course materials
available at
[http://www.ArchiveBuilders.com/whitepapers/index.html].
There are also
several papers that describe various document management
topics in prose.
Computer storage requirements for various digitized document
types:
1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes
(KByte)
(on average, black & white, CCITT G4 compressed)
1 file cabinet (4 drawer) (10,000 pages on average) = 500
MegaBytes (MByte)
= 1 CD (ROM or WORM) 2 file cabinets = 10 cubic feet = 1,000
MBytes = 1
GigaByte (GByte) 10 file cabinets = 1 DVD (WORM)
1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500
pages) =
1 file drawer = 2 linear feet of files = 1 1/4 cubic feet =
125 MBytes
8 boxes = 16 linear feet = 2 file cabinets = 1 GByte
Technology:
(1) The cost of document storage is now (2008) essentially
zero. Cell
phones (Apple iPhone second edition) have 16 GigaBytes of
storage = 30
thousand scanned pages = 30 four drawer file cabinets.
Laptop computers
have 1 terabyte of storage = 20 million scanned pages = 2
thousand 4 drawer
file cabinets.
[http://www.pcworld.
com/article/id,140957-c,notebooks/article.html]
<P>(2) All of Microsoft Windows, all of Microsoft
Office applications, all
of Microsoft, will soon reside within a browser window, any
browser window,
on any computer, including Macs and Linux. Just like
Amazon.com lives in a
browser window, all of Microsoft will live in a browser
window, using
Microsoft Silverlight. [Microsoft's micro-footprint on your
computer, in
your organization.]
[http://redmondmag.com/columns/article.asp?EditorialsI
D=2481]
<P>(3) Hard disks are going solid state, producing
computers and video
cameras with no moving parts that are the size of a cell
phone. Samsung has
the first 16 Gigabyte chip stack.
[http://www.samsung.com/Products/Semiconductor/MCP/ind
ex.htm]
[http://www.samsung.com/tr/PressCenter
/PressKit/presskit_20061109_0000299907
.asp]</P>
<P>(4) For the 50th the anniversary of the
introduction of the first
magnetic disk, please see:
[http://www.archivebuilders.com/whitepapers/22061p.pdf]o
r
[
http://www.archivebuilders.com/whitepapers/22061.doc]
for more details and
references.
Steve Gilheany, CRM, CDIA
Contact: SteveGilheany ATT.com http://www.ArchiveBuil
ders.com (310)
937-7000
____
2008 Annual Meeting
People Transforming Information - Information Transforming
People
October 24-29, 2008, Columbus, Ohio
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