Re: auto labels

Andy, I just tried to create a filter with "Gmail-
Users.googlegroups.com" in the From: field (do I need
the quotation
marks?) and your first/last name in the Has the words:
field.  It
didn't pass the the test search (in the newer version). 
Would it work
with your Gmail address in the From: field?  As I told
Worth, I won't
try it w/o your permission.  ~Dodo

On Feb 21, 4:25 pm, Andrew Ingraham <andrew.ingra...gmail.com> wrote:
> 'Dodo',
>
> I'm a day or two behind on my emails so this reply
might be a bit out of
> sync with others on this subject.
>
> I feel like I'm losing touch with what you are trying
to achieve.  If you
> don't receive emails from this list, then you have no
need to auto-label
> them, right?  Or are you just trying to figure out what
to do when you do
> start receiving them?
>
> > dodo:  Well, of course I don't receive
individual--or any messages
> > yet--relating to this group.  Do I want individual
messages?
>
> Me, I like individual messages.  You get a lot of
(smaller) messages that
> way, as opposed to a few (larger) messages in your
inbox, but for me it is
> much easier to group, read, and reply to them.
>
> Often, when people subscribe with the Digest version,
replies from them have
> a meaningless subject line (such as Digest ###).  And
with people not
> trimming their messages to remove unnecessary junk,
replies to digests can
> end up VERY big.
>
> But if you don't like a ton of smaller emails, don't
choose individual
> messages.
>
> >  I'm
> > starting to feel really stupid, but do I put in my
e-mail address in
> > the To: field?  Otherwise, what else is that for? 
Remember, I am
> > creating a filter/filters from
"scratch."
>
> First thing to keep in mind: you do not need to fill in
ALL the blanks!  You
> can provide just enough information for Gmail to know
messages you want
> acted on.
>
> For THIS list, emails come to me addressed to
> "Gmail-Usersgooglegroups.com"; so if you put your
own e-mail address in the
> filter's To: field, no emails (from this list) would
match the criteria and
> none would be acted on by that filter.
>
> You could put "Gmail-Usersgooglegroups.com" in
the filter's To: field if
> you have no other means of telling when a message comes
to you from this
> list.  Or if you use the "listid:" thing, you
can leave the filter's To:
> field blank as it is unnecessary/redundant.
>
>
>
> > > To filter on all mail from this group, the
simplest thing is to do what
> Doc
> > > suggested, or use:
> > >     Has the words: 
listid:"<Gmail-Users.googlegroups.com>"
> > > and all the other filter fields should be
blank!
> > dodo:  This was unclear to me.  Doc provided a lot
of information, so
> > I don't know which of his suggestions you're
referring to.
>
> I was talking about creating a filter that would catch
all emails from this
> email list.
>
> >  For your
> > advice on "Has the words:", do I input
it EXACTLY as you indicated
> > starting with listid, etc.?  Now how the heck
would I ever have known
> > that?  Well, maybe if I had an e-mail from which
to create a filter.?
>
> Most email lists out there have a line in the (usually
hidden) email headers
> that looks like this:
>
>     List-Id: <Gmail-Users.googlegroups.com>
>
> That line is a way to tell for sure whether an email
message comes to you
> from that email list; but only for the 99% of email
lists that include this
> line.
>
> Gmail lets you filter based on this line in the
headers, but I think that
> ability is something they added to Gmail and it is not
well documented.
>
> The new version of Gmail has a way to put that into a
filter
> semi-automatically.  The old version doesn't, but it
can filter on that
> line.  You just need to type it in yourself if you are
using the old
> version.  Either way, you end up with the same result,
which is that the
> "Has the words:" field in the filter gets
filled in with
>
>    
listid:"<Gmail-Users.googlegroups.com>"
>
> exactly as shown.  So, in the old version, you need to
type this in yourself
> into the filter, but the new Gmail version does it
automagically for you if
> you click on a few menu items.  (For email lists other
than this one, modify
> the stuff within the <> brackets accordingly.)
>
> >   Do others actually
> > successfully set up filters simply with that Help
topic?
>
> Actually I didn't use Help.  I've been using filters
for my incoming email
> long before Gmail came along, so it made sense to me
already.
>
> Just think of it this way.  You want the filter to
recognize some messages
> and not others.  What things are true about the
messages you want it to
> find?  Are they all from the same person?  To the same
email address?  Do
> they all have certain words in the subject, which are
not true of the
> messages you don't want it to find?  Or something in
common within the
> message itself?  These things that uniquely identify
the messages you want
> to find, are what you want to put into the filter's
fields.  Think what's in
> common among the messages you want acted on, and put
those parameters into
> the filter.
>
> But I only found out about the "listid" thing
by way of advice in this
> group!
>
> Andy

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> Andy, I just tried to create a filter with
"Gmail-
> Users.googlegroups.com" in the From: field (do I
need the quotation
> marks?) and your first/last name in the Has the words:
field.  It
> didn't pass the the test search (in the newer version).
 Would it work
> with your Gmail address in the From: field?  As I told
Worth, I won't
> try it w/o your permission.  ~Dodo

You don't need our permission!  Gmail Filters affect only
the email you have
in YOUR mailbox.  Once it's in your mailbox, it doesn't
affect me.

It would be like you receiving an email message from
someone, and later
asking for permission to delete the message after you've
received it and
read it.  There is no need to do that!

Take a good look at the email messages (that are in your
Gmail mailbox) that
you want to be affected by a filter.  What address is the
message From:,
and what address is it To:?

I receive individual emails from this group, and all of them
come to me
From: the individual person who sent it; not From: anything
having to do
with googlegroups.com.

All of them come to me addressed To: the following:

    To: Gmail-Users <Gmail-Usersgooglegroups.com>

This means the actual email address is the stuff within the
brackets
(Gmail-Usersgooglegroups.com), but it also has a screen name or
nickname of
"Gmail-Users" (the stuff not in the brackets).

You could filter or search for either the name or the actual
address.
However, it is far better to filter or search based on the
actual email
address (which always contains one ''), and not the nickname,
because the
name can change even if the actual address doesn't.  (Just
as you use
"dodo" as your nickname but it is not part of your
actual email address.)

The problem with searching or filtering based on the To:
address, is that
Internet email also has Cc: and Bcc: addresses.  It may be
that Gmail's
filters look at both the To: and Cc: lines, but they can't
see the Bcc: line
because the Bcc: line is eliminated before you receive it
(the 'B' stands
for 'Blind').  That might never happen for emails from THIS
group (if
Googlegroups always format them the same way), but in
general it is
something you should keep in mind.

So, based on this, if you receive individual emails, you
could filter and
label everything from this group by putting
"Gmail-usersgooglegroups.com in
the filter's To: field.  (Don't forget the ''!)  Or,
even better, use the
List-id thing instead, but the List-Id thing ONLY goes in
the Has the words:
field, not To: or From:.

And you could filter and label mail that I send, by putting
my address in
your filter's From: field, of either the same or a different
filter
(depending on whether you want to only catch mail I send you
via this
group, or all mail I might send you).

My name might not be in the body of a message I send (if I
didn't bother to
type my name), so searching for my name in the Has the
words: field might
not work.  And if someone replies to my message, it could
have my name in it
too even though it came from someone else.

The Has the words: field looks at ONLY the body of the
message, not the
headers ... except for the List-Id: line in the headers
which Google created
as a special exception, for handling email groups like this
one.

Hope this helps.

Andy



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