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List Info
Thread: (ISF) Need a better email client for a single user
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| (ISF) Need a better email client for a
single user |
 
United States |
2007-08-30 18:19:55 |
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One of our staff members uses her email quite extensively: upwards of a thousand messages a day. We've had trouble with her Outlook .pst files becoming corrupted. (This just happened for the second time in 1 year.) She stores a large number of emails permanently (in the six digits) and leaves almost all of the attachments on them, so needless to say her file is huge.
She asked me to see if I could research more robust but affordable email client software for a single user. We need something that can making archiving email and attachment files painless, is very is stable, and can easily be backed up on a daily basis. We also need something with many options for filtering, searching, and organizing. Does anyone have any program suggestions I should be looking at? I have looked at a few, but am not sold on any yet.
Thank you,
Lauretta Shokler
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| (ISF) Re: Need a better email client
for a single user |
 
Canada |
2007-08-30 21:54:17 |
Exchange Server makes a big difference. We have staff with
over 12GB of data in one mailbox and so far no problems. I
probably should be knocking on wood! I highly recommend the
purchase of exchange server if financialy feasible.
Virgil Bachtold
Jacksonville Area Legal Aid, Inc.
Sent from my BlackBerry� wireless device
-----original message-----
>>She asked me to see if I could research more robust
but affordable email client software for a single user. We
need something that can making archiving email and
attachment files painless, is very is stable, and can easily
be backed up on a daily basis. We also need something with
many options for filtering, searching, and organizing. Does
anyone have any program suggestions I should be looking at?
I have looked at a few, but am not sold on any yet.>>
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| (ISF) RE: Need a better email client
for a single user |
United States |
2007-08-31 09:04:41 |
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Outlook .pst files have a 2 gigabyte limit. Once you exceed 2 GB, the
file will corrupt.
The simple solution is like the old joke, "Doc it hurts when I do this. Well, don't do that."; The solution to corrupt 2 GB files is, "don't create 2 GB files." When you approach the 2 GB limit on a .pst file, archive it and start another one.
A second suggestion is to use different .pst files for different types
of messages. Here's an article on repairing corrupted Outlook .pst files.
A question: Is it absolutely necessary to store attachments with e-mail messages? Why not archive Attachments into a folder and store the e-mail message with it.
Here's how you can recover corrupted .pst files.
Repairing Outlook PST File Corruption at 2 GB Limit
<http://support.moonpoint.com/os/windows/office/outlook/pst-repair/repai
ring-2gb-pst.html>
Here's a discussion on corrupt .pst file repair.
<http://www.datarecoveryi.com/repair-corrupt-pst-vt74.html>;
-----original message-----
>>One of our staff members uses her email quite extensively: upwards of a thousand messages a day. We've had trouble with her Outlook .pst files becoming corrupted. (This just happened for the second time in 1 year.) She stores a large number of emails permanently (in the six digits) and leaves almost all of the attachments on them, so needless to say her file is huge.>>
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| (ISF) RE: Need a better email client
for a single user |
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2007-08-31 13:37:57 |
Hi --
Do you have a Windows-only office? I am a very similar email
user –
in fact, I have email going all the way back to 1987, all in
the same
client – and I have had very good luck with Eudora
(especially good
for lots of email, despite it's older interface) and Apple's
Mail
(which I use because of its integration with system wide
search).
If she can't use a Mac, then you might consider Eudora on
Windows. I
haven't tested it, but it always had a reputation for
handling lots
of email very well.
Question for the group: Has anyone tested Thunderbird in
terms of
handling high volumes like this?
-- Michael
On Aug 31, 2007, at 7:04 AM, Fuller, Theron K Mr IMCEN
wrote:
> Outlook .pst files have a 2 gigabyte limit. Once you
exceed 2 GB,
> the file will corrupt. The simple solution is like the
old joke,
> "Doc it hurts when I do this. Well, don't do
that." The solution to
> corrupt 2 GB files is, "don't create 2 GB
files." When you approach
> the 2 GB limit on a .pst file, archive it and start
another one.
>
> -----original message-----
>>> One of our staff members uses her email quite
extensively:
>>> upwards of a thousand messages a day. We've had
trouble with her
>>> Outlook .pst files becoming corrupted. (This
just happened for
>>> the second time in 1 year.) She stores a large
number of emails
>>> permanently (in the six digits) and leaves
almost all of the
>>> attachments on them, so needless to say her
file is huge.>>
=========================================
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To post a message, prepare a regular email and send it to
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Please note that there may be a lag (of hours or days)
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| (ISF) RE: Need a better email client
for a single user |
United States |
2007-08-31 14:02:48 |
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I think that the old version of Outlook had a limit of 1.9GB, and when you hit it, you hit (got hit) hard, with no warning. I believe the newer versions allow a much larger limit.
-----original message-----
>>Outlook .pst files have a 2 gigabyte limit. Once you exceed 2 GB, the
file will corrupt. >>
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| (ISF) Re: Need a better email client
for a single user (UNCLASSIFIED) |
United States |
2007-08-31 12:47:30 |
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Yeah, but if you archive that e-mail in a .pst file, when the .pst file reaches around 1.9 gigabytes it will be corrupted.
Microsoft has a 2 GB limit on .pst files. They just don't tell you that.
Anybody with 12 gigabytes of stuff in an Outlook mailbox needs some tutoring on e-mail archiving. I'll bet trying to actually find and use anything historical is a real exercise in futility. Also, as long as the information is in someone's mailbox, nobody else can access and use the information. What do you do when a staff member leaves the organization? How about when the Exchange Server crashes?
-----original message-----
>>Exchange Server makes a big difference. We have staff with over 12GB of data in one mailbox and so far no problems. I probably should be knocking on wood! I highly recommend the purchase of exchange server if financialy feasible.>>
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| (ISF) RE: Need a better email client
for a single user (UNCLASSIFIED) |
United States |
2007-08-31 14:02:29 |
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In many respects, it's not the particular e-mail client you use, it's how you use it to organize e-mail. If you archive it in a .pst file, there's a 2 gigabyte limit. And the larger the .pst file gets, the slower Outlook responds.
If the user insists on using Outlook to archive old e-mail, then the user needs to have a backup strategy.
Here's a nice tutorial on how you can organize Outlook mail do this:
Organizing Outlook Mail <http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=52>
Here's an Outlook backup tutorial <http://www.sitedeveloper.ws/tutorials/outlook.htm>
Microsoft will give you an Outlook add-in to automatically back up your Outlook files. <http://www.microsoft.com/downloads/details.aspx?FamilyID=8b081f3a-b7d0- 4b16-b8af-5a6322f4fd01&displaylang=en>
Using the Microsoft Outlook Personal Folders Backup tool <http://office.microsoft.com/en-us/outlook/HA010875321033.aspx>
And here's Microsoft's article on how to manage personal folders files in Outlook. <http://support.microsoft.com/kb/196492>
-----original message-----
>>Do you have a Windows-only office? I am a very similar email user - in fact, I have email going all the way back to 1987, all in the same client - and I have had very good luck with Eudora (especially good for lots of email, despite it's older interface) and Apple's Mail (which I use because of its integration with system wide search). If she can't use a Mac, then you might consider Eudora on Windows. I haven't tested it, but it always had a reputation for handling lots of email very well. Question for the group: Has anyone tested Thunderbird in terms of handling high volumes like this?>>
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| (ISF) RE: Need a better email client
for a single user |
United States |
2007-08-31 14:39:30 |
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-----original message-----
>>"I think that the old version of Outlook had a limit of 1.9GB, and when you hit it, you hit (got hit) hard, with no warning. I believe the newer versions allow a much larger limit.">>
According to Microsoft, this is true because of the change from ANSI to UNICODE format. This Microsoft Knowledge Base article says it can be up to 20GB http://support.microsoft.com/kb/830336
Still we've had problems with it corrupting at 8 - 10GB, maybe because we are using an HTTP account??
Here is an article on how to configure the size limits and warnings: http://support.microsoft.com/kb/832925 and of course the caveat to doing that: http://support.microsoft.com/kb/867807
Lauretta Shokler
MOST Mothers of Supertwins
Technology%40MOSTonline.org">Technology MOSTonline.org
www.MOSTonline.org
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| (ISF) Re: Need a better email client
for a single user (UNCLASSIFIED) |
Canada |
2007-09-02 09:36:31 |
I agree we need to provide a solution for this high usage
user. Fortunately the rest of the staff have much less data
and stay below 2GB. I back the server up daily in case of a
crash. This backup has saved our life on more than one
occasion. Believe it or not people do delete their inbox! We
used to run our email on a desktop level with .pst files.
Unless the staff is backing their file up it would be
catastrophic if their pc were to crash. With exchange server
all the email is stored on one computer. I am able to
monitor this as well as verify all backups. You can also run
exchange server security levels, outlook web access, virus
scan the mailboxes periodically as well as all incoming
mail, and much more. With Techsoup you can set this up at a
good cost.
Virgil Bachtold
-----original message-----
>>Yeah, but if you archive that e-mail in a .pst file,
when the .pst file reaches around 1.9 gigabytes it will be
corrupted. Microsoft has a 2 GB limit on .pst files. They
just don't tell you that. Anybody with 12 gigabytes of
stuff in an Outlook mailbox needs some tutoring on e-mail
archiving. I'll bet trying to actually find and use anything
historical is a real exercise in futility. Also, as long as
the information is in someone's mailbox, nobody else can
access and use the information. What do you do when a staff
member leaves the organization? How about when the Exchange
Server crashes?>>
=========================================
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| (ISF) RE: Need a better email client
for a single user |
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2007-09-02 19:16:49 |
-----original message-----
>>Question for the group: Has anyone tested
Thunderbird in terms of handling high volumes like
this?>>
I don't know whether this has been tested for volumes that
high. I'd love to hear if it has. I do have an archive of
tens of thousands of emails (in multiple folders) and
Thunderbird has been able to handle it fine. Pop is way
better than IMAP, though - thunderbird can be slow with
large imap archives. Local mail archives seem fine.
I think *any* email client that stores email in plaintext
mbox format (which both Thunderbird and Eudora use), with
multiple files and folders has *got* to be better than
Outlook that stores all email in a single file. That sounds
like a pretty silly idea.
Peace,
Michelle
--
Michelle Murrain
MetaCentric Technology Advising
http://www.metacentric.org
Blog: http://www.zenofnptech.org
Skype: pearlbear
AIM: pearlbear0
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