Revised Policy on Data Management, Use and Protection

Forwarding to you the announcement to the Deans and Directors of the finalized and approved Data Management, Use and Protection Policy (DMUP) and the Campus Restricted Data List - brought to you by the Data Stewardship Council.

 

Best Regards,

Tessa Michaels  

 

-----Original Message-----
From: Campus Administrative Memos, Chancellor's Communications & Resource Center [mailto:CalMessagesberkeley.edu]
Sent: Monday, June 26, 2006 6:01 PM
To: Campus Administrative Memos :
Subject: Revised Policy on Data Management, Use and Protection

 

--------

DEANS, DIRECTORS, DEPARTMENT CHAIRS AND SENIOR ADMINISTRATIVE

OFFICERS:

 

Every person on the Berkeley campus who handles personal or other

types of restricted information in the day-to-day performance of

teaching, research, administration, and public service shares

responsibility for protecting that information. Failing in this

responsibility has serious consequences for both the university and

for the individuals involved.

 

The campus is committed to continually improving our ability to

protect information through sound privacy and security policies and

controls. Two resources developed by the campus Data Stewardship

Council can help you protect the campus information that you handle.

 

1) Data Management, Use and Protection Policy

The Data Management, Use and Protection policy (DMUP)

has been reviewed,

revised, and approved with input from a broad ranges campus units and

committees. The revised policy is clearer, better organized, and

annotated to make it easier to use.

 

DMUP establishes every campus member who handles campus information as

a data steward responsible for protecting the information in their

custody. In addition, DMUP provides:

 

++ a compilation of best practices for managing and using data,

++ an extensive glossary of data related terms, and

++ links to related federal and state laws as well as UC and campus

policies.

 

This policy must be implemented and observed in all campus

environments; violations may be subject to legal and/or disciplinary

action. Please read the policy and make sure that all faculty and

staff in your units are aware of their responsibilities.

 

2) Campus Restricted Data List

The first step in protecting information is to determine whether any

of the information you are handling is designated as restricted by

law, policy, or by a campus data proprietor as a result of a formal

risk assessment. Examples of restricted information include specific

types of student information, medical information, and personal

information about employees, donors, and research subjects. The Data

Stewardship Council has compiled a list of common types of restricted

information and data elements, which departments and individuals can

use to help identify restricted data within their local environments.

You can find the Campus Restricted Data List at

http://datasteward.berkeley.edu/RestrictedDataIntro.htm.

 

Additional useful guidelines and tools are available at the websites

of the Data Stewardship Council at http://datasteward.berkeley.edu/  

and System and Network Security at http://security.berkeley.edu/.  

Look for further communication soon regarding online tutorials and an

online data inventory tool for departments.

 

If you have questions about the policy or the restricted data list,

please contact Jill Martin, Business & Technology Solutions, at

berkeley.edu">jmartinberkeley.edu, (510) 827-7043.

 

Remember - information is a valuable asset. Protecting this asset is

everyone's business, and your cooperation is both necessary and

appreciated.

 

Nathan Brostrom

Vice Chancellor-Administration