This may be of interest to folks who support users who do
payroll or
accounting.
Traditionally, campus central payroll prints out hard copies
of each
month's payroll transactions at UC Printing Services and has
them
delivered to departments. The report is called
"PPP5302", or
sometimes just "PPP" or "5302".
The PPP5302 reports are used by departments for reconciling
payroll
expenditures. As I understand, each department is required
to vet
every transaction to confirm that funding source, pay
amount, and so
on agree with what the department intended.
The length of the monthly report depends on the number of
payroll
transactions for each department. Ours is about 750 --
seven-hundred-
fifty -- pages long.
Central payroll is terminating distribution of the paper
PPP5302
reports and making them available on-line:
https://mvs-dprt01.berkeley.edu/lrs/nlrswc2.exe
/lrsnet?trid=logon
A quirk of the new system is that direct local printing of
the
reports is handled through a Windows-only plugin.
Alternatively, for
non-Windows users, a number of common HP LaserJet printer
models can
have a "SecureDIMM" installed in order to handle
print jobs requested
via the Web interface but sent directly from the mainframe
to the
local network printer. Looks like the cost is roughly $210
per printer.
My sense -- from talking to people in my department and in
some other
departments -- is that existing payroll reconciliation
workflow often
depends on the paper nature of the current printed reports.
(Note
that it is possible that departments can modify
reconciliation
workflow to be a paperless process.)
This week would traditionally be the time for delivery of
the next
round of monthly paper PP5302 reports. Central payroll has
now
switched over to Web-only distribution, so paper PPP5302
reports will
no longer be delivered.
It seemed to me that this might be of interest to...
o Micronet (installing plugins on Windows computers),
o Magnet (purchasing SecureDIMMs for printers), and
o BPAWG (changing departmental workflows to move from paper
to
paperless reconciliation),
...so I'm cross-posting this as a heads-up to folks who
might
encounter this as a support issue.
Regards,
-Greg Merritt
Institute of Transportation Studies
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