CalMail and secure info

Hi, Michael

Thanks for pointing out the obvious. I can not believe
anyone is still
putting out such information with out regard to security or
safeguarding
a persons identity (SSN w/DOB and Name, the person with that
info can do
a great deal of damage to the owner).

Does this mean the campus and HR will be held responsible if
someone
follows their advice and emails such sensitive info via
email to UC
Police and so on. Makes me very nervous especially knowing
the kind of
information they have available over there and are they
safeguarding it
appropriately or is this just a matter of a web site manager
not
thinking when putting info on the site or what?

Charles

-- 

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Charles E. James, P/A II
IST/Applications Services
U. C. Berkeley California
510-642-8440

-----------------------------------------
Make the mind like water.
   -Examine this carefully

More important than outward success 
is that personal quality which will, 
when developed produce not only the 
perfect external result, but which 
will have its real meaning and 
value within itself.
-----------------------------------------



Michael Rimar wrote:
> Hello
>
> I was surprised to see this suggestion on the HR
website:
>
>    1. *When hiring an employee who claims to have
already cleared a
>       campus criminal background check, how can
departments accurately
>       verify a previous fingerprint session?*
>    2. To find out if an individual has already had a
criminal
>       background check, departments can send the UC
Police Department
>       the full name, date of birth, and social security
number of the
>       individual in question to: camillenuclink.berkeley.edu or
>       terricuclin4.berkeley.edu
>
> I've always followed the proscription against emailing
such info.  Is
> Calmail's use of secured connections sufficient to
make this not an issue?
>
> Thanks, Michael
>
> ------------------------------
> Michael Rimar
> Administrative Assistant
> UC Botanical Garden
> 200 Centennial Drive #5045
> Berkeley, CA  94720-5045
> 510-642-0849
> fax 510-642-3012
> http://botanicalg
arden.berkeley.edu
> <http://botan
icalgarden.berkeley.edu/>
>

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On May 26, 2006, at 1:34 PM, Michael Rimar wrote:

> the full name, date of birth, and social security
number of the  
> individual in question to: ...
> I've always followed the proscription against emailing
such info.   
> Is Calmail's use of secured connections sufficient to
make this not  
> an issue?


Many campus e-mail users will have a POP e-mail client on
their  
desktop computer.  Such a message would instantly taint the
user's  
outbox.

Thanks for the heads-up -- I'll make sure my department's
HR staff  
knows about these bad instructions, so that they never, ever
do this!

-Greg


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