Scotland's first University Green OA self-archiving mandate
has
been adopted by University of Stirling.
This is actually Scotland's second Green OA self-archiving
mandate: The first was a funder mandate: Scottish Executive
Health Department.
It is also the 17th UK Green OA mandate (13 funders
mandates, 3
institutional mandates, 1 departmental mandate).
The UK leads the world in both funder and institutional
mandates.
(But watch out for the waking giant: the 791 universities in
46
countries in the European University Association, whose
Council
has unanimously recommended mandating Green OA
self-archiving.)
http:
//www.eprints.org/openaccess/policysignup/
---------- Forwarded message ----------
Date: Wed, 9 Apr 2008 15:42:39 +0100
From: Michael White <michael.white STIR.AC.UK>
To: JISC-REPOSITORIES JISCMAIL.AC.UK
Subject: STORRE (Stirling Online Research Repository)
You may be interested in the following press release and
associated policy the University of Stirling put out today
in
relation to its recently issued institutional mandate.
Michael White
eLearning Developer
Centre for eLearning Development (CeLD)
University of Stirling
Stirling SCOTLAND
Email: michael.white stir.ac.uk
http://www.is.stir.ac.
uk/celd/
=================================================
Media Release - Wednesday 9 April 2008
STIRLING RESEARCH GOES GLOBAL
The University of Stirling has become the first academic
institution in the UK to oblige staff to make all their
published
research available online.
Stirling is leading the way in open access to its research
work,
after the University's Academic Council issued an
institutional
mandate which requires self-archiving of all theses and
journal
articles.
Professor Ian Simpson, Deputy Principal (Research and
Knowledge
Transfer) said: "We believe that the outcomes of all
publicly
funded research should be made available as widely as
possible.
By ensuring free online access to all our research output,
we
will maximise the visibility and impact of the University's
work
to researchers worldwide."
The four year project to create STORRE (Stirling Online
Research
Repository) has been brought to fruition by information
technology specialists Clare Allan and Michael White.
Clare Allan said: "The University now requires all
published
journal articles to be deposited by authors, as soon as
possible
after they are accepted for publication, and in compliance
with
the publishers' copyright agreements.
"It is an important landmark in our archival
development and
marks the conclusion of a process that started in 2004 when
Stirling was one of 20 academic institutions which signed up
to
the OATS (Open Access Team for Scotland) declaration. The
repository project initially focused on electronic theses
and in
session 2006/07 we became one of the first universities to
require these to be submitted electronically.
"The next stage was a pilot scheme for self-archiving
of journal
articles by some researchers, and this has now become
mandatory.
We are also building up a retrospective archive."
Many of the major UK research funders now require open
access to
published results from research awards they fund, but by
going a
step further and ensuring that this is done in every case,
the
University of Stirling is setting a high standard of access
that
is expected to reap rewards.
Michael White added: "We are hopeful of a very positive
response
from researchers to the requirement to self-archive, as they
will
benefit from greater visibility of their work - such as
increased
citations from their published work, which in turn can lead
to
improved funding. To quantify this, they can track how often
each
article is viewed.
"Being a secure central and searchable database, STORRE
acts as a
record of each individual's research career and can help
with
research reporting exercises. The repository also conforms
to
open standards for metadata harvesting, enabling articles to
be
included in national, international and subject-based
cross-repository searches. Even general internet search
engines,
such as google, rank results from repositories far higher
than
personal pages, which makes it easier for others to find
their
work. The figures are impressive."
Further information:
Andy Mitchell, Media Relations Manager, the University of
Stirling
Tel 01786 467058
mediarelations stir.ac.uk <mailto:mediarelations
stir.ac.uk>
STORRE is growing rapidly and can be searched at
http://dspace.stir.ac.uk
<http://dspace.stir.ac.u
k/>
====================================================
University of Stirling Open Access Institutional Repository
Policy
The University of Stirling:
* supports the principle that the outcomes of publicly
funded
research should be made available as widely as possible.
* welcomes moves by Research Councils to promote
unrestricted
access to the published output from the research they fund.
* aims to maximise the visibility, usage and impact of the
University's research output by maximising online access to
it
for all would-be users and researchers worldwide.
* aims to minimise the effort that individual members of the
University must expend in order to provide open online
access to
their research output.
* requires all staff to submit copies of their research
output,
after it has been accepted as suitable for publication, to
the
University of Stirling Institutional Repository.
It is our policy:
1. To maximise the visibility, citation, usage and impact of
our
research output by maximising online access to it for all
would-be users and researchers worldwide.
2. To minimise the effort that each of us has to expend in
order
to provide open online access to our research output.
3. That all journal articles, published from January 2007,
are to
be self-archived in the University's Digital Research
Repository
(http://dspace.stir.ac.uk
). The process of self-archiving will
be supported by Information Services.
Submission Policy - concerning depositors, quality &
copyright
1. Items may only be deposited by accredited members of the
organisation, or their delegates.
2. Authors may only submit their own work for archiving
(including co-authored papers).
3. Articles are to be submitted immediately upon acceptance
for
publication.
4. The author's final accepted draft should be submitted.
Submission of this version complies with the policies of the
majority of publishers. Where publisher conditions allow,
or
require it, the publishers own version, or a pre-print, will
be
accepted.
5. Items must be submitted in Adobe Acrobat Portable
Document
Format (pdf), or, where appropriate, an alternative format
as
agreed by the Repository Administrator.
6. The administrator will vet items for the eligibility of
authors/depositors, relevance to the scope of the University
of
Stirling Institutional Repository, valid layout &
format, and the
exclusion of spam. Publisher policies will also be checked
to
ensure compliance.
7. The validity and authenticity of the content of
submissions is
the sole responsibility of the depositor.
8. Items can be deposited at any time, but will not be made
publicly visible until the item has been published, and
until any
publishers' or funders' embargo period has expired.
9. All deposited items will contain any acknowledgements as
specified by publisher policies; the Repository
Administrator
will ensure these are added as required.
10. Any copyright violations contained within items are
entirely
the responsibility of the authors/depositors.
11. If University of Stirling Institutional Repository
receives
proof of copyright violation, the relevant item will be
removed
immediately.
Compliance with Publisher and Research Funder Policies
1. Our policy is compatible with publishers' copyright
agreements
as follows:
* For all submitted items the Repository Administrator will
check
the Publisher's policy. Most policies are documented via
the
SHERPA/ROMEO database (http://www.sherpa.a
c.uk/romeo.php) and
Information Services will use this as a major support tool.
* Many publishers will allow the peer-reviewed final draft
to be
self-archived, often specifying that a specific
acknowledgement
be used along with the self-archived item. The Repository
Administrator will ensure any such acknowledgements are
included
in the Repository.
* Occasionally publishers allow their own final pdf version
to be
self-archived, in these instances the Repository
Administrator
will contact the submitter to ask for the appropriate item
version.
* Occasionally publishers will not allow either the author's
own
final, post refereed version or the publisher's version to
be
self-archived. In these instances the Repository
Administrator
will contact the submitter to inform them, and, if
appropriate,
recommend that the author's preprint version (pre-refereed
version) can be submitted instead if desired by the author.
2. For all submitted items, where Research Funder
information is
supplied, the Repository Administrator will check the
Research
Funder's policies as regards ensuring Open Access to
research
results and publications arising from their funding.
Policies are
documented via the SHERPA/JULIET data base (Research Funders
Archiving Mandates and Guidelines
http://www.
sherpa.ac.uk/juliet/index.html) and Information
Services will use this as a major support tool. Where
possible,
the Repository Administrator will fulfil any archiving
requirements on behalf of the submitting author, or
alternatively
inform them of what they need do to fulfil the conditions of
funding.
3. We do not require deposit of the full text of books or
research monographs.
Preservation Policy
1. Items will be retained indefinitely.
2. University of Stirling Institutional Repository will try
to
ensure continued readability and accessibility.
3. Items may be migrated to new file formats where
necessary.
4. It may not be possible to guarantee the readability of
some
unusual file formats.
5. University of Stirling Institutional Repository regularly
backs up its files according to current best practice.
6. The original bit stream is retained for all items, in
addition
to any upgraded formats.
7. Items may not normally be removed from University of
Stirling
Institutional Repository.
8. Acceptable reasons for withdrawal include:
* Journal publishers' rules
* Proven copyright violation or plagiarism
* Legal requirements and proven violations
* National Security
* Falsified research
* At University of Stirling's discretion
9. Withdrawn items are not deleted per se, but are removed
from
public view. Since any item that has existed at some time
may
have been cited, a "tombstone" marker will be
supplied when the
item is requested. This will include the original metadata
(for
verification) plus a withdrawal explanation statement. The
metadata will be visible, but not searchable.
10. Items will be deleted from the Repository if there is a
legal
requirement to do so, or if it is deemed by the University
to be
in its best interests. Deletion of items will mean removal
of the
item itself, plus any metadata. In this instance there will
be
no "tombstone" marker.
11. Changes to deposited items are not permitted.
12. If necessary, an updated version may be deposited. The
earlier version may be withdrawn from public view.
13. In the event of University of Stirling Institutional
Repository being closed down, the database will be
transferred to
another appropriate archive.
========================================
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